10 Mistakes to Avoid When Managing a Virtual Team

With the world being a global village, it is possible to work remotely from the comfort of your home. There is a wide array of jobs that you could do remotely. Search Remotely to find out all possible remote jobs. Virtual assistance is one such job that is often executed away from the conventional workplace. A majority of organizations collocate their employees into virtual teams and assign tasks to them.

However, most virtual team leaders often go wrong in the management of these teams. Follow along with ten mistakes to avoid when managing a virtual team.

1. Micromanaging Team Members

Employers often fall into this pit trap when managing their remote workers. It is natural to be skeptical when working with employees whom you rarely meet. Especially trusting them with company secrets and resources.

Let’s be candid with each other. Hiring someone means you trust their capacity to deliver with precision. Thus, steer clear of their necks and give them a tranquil working environment. Strenuous follow up often truncates their morale and dedication to work.

2. Disregarding A Work Strategy

To sustain any structure, the foundation must be firm. Consequently, develop a working strategy for your remote workers. How will things be done remotely? Who will be reporting to who?

Layout a clear communication channel and hierarchy amongst your team members. Be keen on productivity as well. Set out the minimum working hours, attendance, and work tools to use. You could also break down a schedule into executable tasks.

3. Immoderate Meetings

Yes, to effectively manage virtual workers, you have to hold regular meetings with them. However, excessive meetings are also a bane to their productivity. You need them to deliver optimally against the current deadlines. Too many meetings will interrupt their delivery time and focus.

Before setting up a meeting, evaluate if it’s really necessary against the benefits it will yield. Have a structural approach to the number of meetings to hold at a specific duration, say a month.

4. Brushing Aside Team Developments

Virtual workers should also enjoy personal developments like their counterparts in the offices. Closing your eyes on their personal developments often decreases their spirits. Let your virtual team members participate in workshops, pieces of training, and other value adding excursions. Not to forget, subject them to a level playing field in terms of promotions and incentives.

5. Inconsistent Communication

In teamwork, silence is deadly. Be apt in your communication with your virtual team members. Engage them regularly through emails, video calls, and other communication platforms.

It would also be best if you respond and give feedback on submitted tasks and assignments. Be warm to your team and make communication amiable amongst them.

6. Setting Up in The Air Goals and Standards

Layout clear policies, procedures, and standards. The team members are not assembled in an office. They are in different vicinities. Thus, avoid confusion and layout all work procedures distinctly.

Be punctual in your deliveries and be a star to your team members to have them on their best game.

7. Not Investing in The Right Tools

Virtual work is highly dependent on software and tools. Depriving your team of these teams will ultimately incapacitate them to work. Milanote is one such tool for organizing projects and ideas.

There are various tools for task management, time management, collaboration and sharing, cloud storage, and remote communication.

8. Assuming Their Diligence

Working remotely online is not as easy. Some of these virtual team members may be living with young families that crave much of their time and attention. Their residing apartments could also be noisy and chaotic.

Focus on the diligence of your team members. Are they able to meet the set deadlines? Consider hiring individuals with a conducive working environment with minimal interference.

9. Time Zone Conflicts

Your virtual team members may be in different time zones from you. Be flexible and understanding that your working time may differ from theirs. Come to a consensus on their region’s time zone and the hours they need to cover, and deadlines.

10. Over Relying on Emails

According to Statista, over 306.4 billion emails are sent in a day. Emails are arguably one of the common communication avenues for remote workers. Nonetheless, emails restrain open conversations. Remote workers are not able to air out their views and emotions comfortably across emails.

Try adopting video calls as they give both real-time and verbal responses.