Remote working is credited with bringing people with different backgrounds and diverse talent to the table, by removing the location constraints. The diversity of talent brings innovative ideas that are needed to solve any business problem. The real advantage of online collaboration is you can access documents, join meetings, or collaborate on projects from anywhere, anytime, since all the information is stored in the cloud. Apart from fostering happier employees, remote working also reduces costs of office infrastructure.
Various studies have shown that remote collaboration increases productivity due to reduced stress and better work-life balance. A Stanford University study found that employees were ready to take a 34% pay cut, 50% less likely to look for another job, and averaged a full extra day a week in terms of productivity if they were allowed to work from home. Through remote collaboration, you can get more things done in less time, provided you pick the right tools and use them effectively.
Here’s a checklist that will help you to collaborate effectively with your team and boost your productivity. We have also shared how our tool Clariti can help you implement these tips.
- Stop searching, start working
Using multiple applications leads to employees constantly searching for information. McKinsey reported that employees spend 1.8 hours every day—9.3 hours per week, on average—searching and gathering information. This is a serious problem that affects productivity and work-life balance.
Using Clariti you can do all your communications from one place. It aims to make your life simple by automatically arranging all your chat, emails, social feeds, and documents in cloud storage in topic-based threads, creating a context for every conversation that you have. Once threads are formed, it becomes easy to organize your work as there is no more searching or mental strain in remembering all your conversations. It boosts your productivity by eliminating the need for multiple apps and thereby preventing information silos.
- One app, more convenience
Most of the organizations use multiple apps for their day-to-day operations. The number of software apps deployed by large firms across all industries worldwide has increased 68% over the past four years, reaching an average of 129 apps per company, according to an analysis by Okta Inc.
While remote working, you cannot expect all your teammates to install and work with multiple apps on their systems at home. Clariti eliminates this problem by providing the functionality of multiple apps in a single app.
- Slay the email monster
Whether it is onsite or remote working, emails can be productivity killers. According to research cited in Forbes, the average office worker spends 2.5 hours a day reading and responding to an average of 200 emails, of which approximately 144 (mostly CCs and BCCs) aren’t relevant to their job. In Clariti, you can directly chat from emails with your teammates. This reduces email forwards and unnecessary email cc’s, leading to 60% fewer emails in your inbox within 2 months.
- Link multiple emails
Email is a necessary evil. According to Radicati, there are 3.9 billion active email users, and the list is still growing. In most cases, you may be playing multiple roles in your organization and you may have to manage multiple emails at the same time. Clariti allows you to integrate up to 4 email id’s (business or personal) in your inbox. You can invite your friends and colleagues and get productive at work in a jiffy, without having to constantly change your email accounts.
- Instant messaging
Chat is more efficient and elicits a quicker response when compared with emails. Team members must have access to direct chat or group chat to get an immediate response from colleagues, who may be working from different locations. Unfortunately, chatting tools are standalones and users must constantly switch between chat and other apps to get their work done. Clariti on the other hand supports all forms of communications and can preserve context of related communications irrespective of the mode. For instance, in Clariti, you can chat from email and email from chat with additional flexibility to add or remove participants from your conversations on the fly.
- Task management
In remote collaboration, since multiple stakeholders will be interacting at the same time, it is important that you should be able to create a to-do or events list from any email or chat for all your pending activities or meetings within the same app itself so that you don’t miss out on any important task. Clariti includes a calendar where activities can be linked to any communication or document to preserve context.
- Don’t let social media distract you
Workplace distraction is a major cause for concern. According to a survey by Udemy, more than 70% of workers report feeling distracted on the job due to social media. But social media can be put to good use at work if it is used to keep track of conversations between users of the company’s product or service. Clariti includes the ability to automatically download tweets from followed accounts and act on them by sharing with colleagues so no user feedback goes unnoticed.
- Multi-file format support
Your workplace tool needs to have the capability to view multi-file formats so you don’t have to switch between viewers. Though most of the email clients support common file formats like Microsoft Office or PDF, you may have to install additional viewers for uncommon or special formats. Clariti supports 10 different file formats including CAD files for engineering work.
- Integrations with cloud storages
For effective remote collaboration, all your teammates would require access to major cloud storage providers for easy sharing of documents. Clariti supports all major cloud storage platforms including Google Drive, OneDrive, Dropbox, pCloud, and Mega for easy file sharing.
While working remote has its own challenges, implementing the tips shared in this article along with a modern communication and collaboration tool like Clariti can make the process much easy and the team productive quickly. Try Clariti today and collaborate effectively with your team.