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Software Technology

What Is Safe Collaboration?

You need your business to run smoothly and efficiently, allowing your employees to communicate with each other with ease. It is important that there are ways for employees to collaborate on projects and with clients safely and securely. Safe collaboration means that you can share, work on, and have access to documents wherever you are – in the office, or at home, that won’t compromise your privacy. If you’re looking to find out more about safe collaboration, read on and we’ll discover how it can be beneficial to your business. 

What do we mean by safe collaboration? 

Collaboration is a term used in business that simply means working with someone else to complete or produce something. We rely on collaboration heavily in business, no matter what sector you’re in. You’ll find that teams are made up of employees doing various jobs that all help towards a common end goal. This is why collaboration is important – whether that means the ability to communicate on the go or track each other’s progress on a project management app, being able to collaborate gets the job done more efficiently. 

When we talk about safe collaboration, this refers to being able to access confidential documents and information on the go, without your privacy being compromised, or security being breached. It is important to ensure that the methods you are using to collaborate are secure, for example, if you are using cloud storage systems so that your employees can review documents, you must make sure the cloud is protected. If you are using a messaging or conferencing application, you must make sure that messages are encrypted or can be auto erased. 

Secure communication 

As mentioned above, communication is key when it comes to collaboration. It is important that employees have a way to share ideas and ask questions quickly and easily. You can use platforms that allow for improved communication, and that offer added security features such as encrypted messaging – meaning that any messages, locations, contents, and documents that are sent are protected from unauthorised access. You could also look for apps that allow for content to be auto-erased so that data can’t be accessed after a certain date or time. 

Confidential document sharing 

During the collaboration process, having the ability to access and manage documents is essential. When working with certain data that may be confidential, it is important that it is stored, accessed, and shared safely between colleagues. There are ways that you can do this to allow for optimum security – you could choose to store your documents on a private cloud that only approved members can access. A private cloud is a good option, as you can restore data if you lose it. You could also choose to store your data on-premises, which means your employees have easy access, and there is less chance of it falling into the wrong hands. 

Video conferences and messaging 

Being able to communicate with colleagues with ease is essential, especially with a lot of businesses choosing to introduce hybrid or remote working options over the last couple of years. Because more of us are working away from our usual office space, it is important that we can video call and message each other when necessary. Working from anywhere in the world is a great perk, but it means businesses need to implement security so that data and documents don’t fall into the wrong hands. 

There are ways that you can put extra security in place to cover these things, whether that’s choosing from encryption options, or choosing settings that can provide automatic screen locks, secure back-ups, and high levels of authentication, so you know that no one other than yourself or your employees have access to business documents.