Fleet companies should have some form of management system whether they have a few or many vehicles to manage. Such a system is used to make work easier and bring harmony in all operations.
Usually, it is not possible to find one system that will integrate all operations such as maintenance, management of working hours, vehicle tracking, surveillance, and fuel management to mention a few. Fleet companies have different needs depending on their goals, and the only solution is for each to build a custom fleet management system. Below are all the insights that you should know when taking this journey.
Understand What FMS Is
A fleet management system, also known as FMS, is a centralized system that aims to manage all vehicles and the fleet company at large from one point. So, managers and business owners can use a single dashboard to access reports about all operations in the company. Building a system that is customized to your company is a gradual process, although it is crucial to start with all the basic capabilities.
How to Build a Custom FMS
First things first, your company’s goals are the guide when shopping for an appropriate system. Many experts are willing to walk you through this journey as you assemble a system that will cover all your operations. These are the common features that should appear on your system.
· GPS tracking – Many fleet companies, if not all, use some form of GPS tracking to keep a record of where their vehicles are at any time. Sophisticated GPS tracking is available on the market today, and you can view some on the Eyeride io homepage.
· Surveillance – Whether you are handling cargo or passengers in your fleet company, it is important to have dash cams and cabin cameras. Passenger counting sensors and cameras are also a paramount part of this system.
· Inventory management – If you are involved in cargo handling and delivery, inventory management is crucial to track clients’ cargo that is coming in and being dispatched for delivery. The feature will also keep records of your company’s assets and manage them.
· Driver management – ELDs tracks the drivers’ HoS. But there are many ways your system can manage drivers to ensure that they are productive and motivated to work at all times.
· Mileage and fuel consumption management – Well, all fleet companies should keep track of the miles covered by each vehicle and the fuel consumed. This is a big opportunity to understand your company better.
· Inspection and maintenance management – Vehicles should be serviced regularly, and records should be kept so that no service is missed. Repairs are also managed in the same way.
· Accident data management – When drivers have accidents, FMS captures crucial information to help in solving disputes and making insurance claims.
It is always beneficial to the fleet company to have a detailed FMS in place. When all the basic features are available, more can be added later. The above features play a major role in running a fleet company, and yours should not miss out on any of them.